112
WHAT ARE WE DOING AND WHY? (continued)
WAT DOEN ONS EN WAAROM? (vervolg)
Mentors and their role in the process
Grain SA has learned from experience that it is necessary to have experienced producers mentoring
the developing farmers. Although there is a lot of theory on farming and crop production, nothing can
replace years of hands-on farming experience. The mentors were required to guide and advise the
farmers on the tillage operations, planting, spraying and general management of the crop, as well as
assist the farmers with the procurement of the necessary goods and services.
Procurement procedures
It is essential that all efforts to support developing farmers should be working towards their sustainability
and eventual independence. A problem for many developing farmers is that they are not able to borrow
money (production finance), because they do not have a banking record. For the duration of the
recapitalisation project, the farmers were mentored and supported in all aspects of crop production and
exposed to the process of normal commercial procurements. In order to attain our goal of sustainability
and independence we use the following process for all procurement:
Grain SA will open a bank account in the name of each farmer in the project. These bank accounts
are with Standard Bank and are known as Third Party Fund Administration Accounts (TPFA). Grain
SA is registered with the Financial Services Board and is therefore legally permitted to do this.
Any funds leaving this account can only be done through an EFT managed by Grain SA (the farmer
does not have direct access to this account).
The mentor is issued with an order book for each farmer, which has a unique set of numbers.
The farmer and the mentor are required to get three quotations for any purchase of inputs (in some
cases three quotations are not possible).
The inputs should be procured from local suppliers (if at all possible) so that a network of support
can be established.
Once the farmer and mentor have decided which quotation they wish to accept, they get an invoice
from that supplier.
The farmer and the mentor make out an order in the farmer’s order book, attach the invoice as well
as the quotations and send it to the Bloemfontein office of Grain SA for payment.
Mentors en hulle rol in die proses
Graan SA het uit ervaring geleer dat dit nodig is om produsente te hê wat die ontwikkelende
boere mentor. Hoewel daar baie teorie oor boerdery en gewasproduksie bestaan, kan niks jare se
praktiese ervaring van boerdery vervang nie. Die mentors moes die boere lei en raad gee oor die
bewerkingsbedrywighede, aanplanting, bespuiting en algemene bestuur van die gewas en die boere
ook help om die nodige goedere en dienste te verkry.
Verkrygingsprosedures
Dit is noodsaaklik dat alle pogings om ontwikkelende boere te ondersteun daarop gemik moet wees om
hulle volhoubaarheid en uiteindelike onafhanklikheid te verseker. ’n Probleem vir talle ontwikkelende
boere is dat hulle nie geld (produksiefinansiering) kan leen nie omdat hulle nie ’n bankrekord het
nie. Vir die duur van die herkapitaliseringsprogram is die boere ten opsigte van alle aspekte van
gewasproduksie gementor en ondersteun en aan die proses van normale kommersiële verkrygings
blootgestel. Ten einde ons doelwit van volhoubaarheid en onafhanklikheid te bereik, gebruik ons die
volgende proses vir alle verkryging:
Graan SA open ’n bankrekening in die naam van elke boer in die program. Hierdie bankrekenings is
by Standard Bank en staan as Derdeparty-fondsadministrasierekeninge (TPFA) bekend. Graan SA
is by die Raad op Finansiële Dienste geregistreer en word dus wettig toegelaat om dit te doen.
Enige fondse wat hierdie rekening verlaat, kan slegs gedoen word deur middel van ’n EFO wat deur
Graan SA hanteer word (die boer het nie regstreekse toegang tot hierdie rekening nie).
Die mentor ontvang ’n bestelboek met ’n unieke stel nommers vir elke boer.
Die boer en die mentor moet drie kwotasies kry vir enige aankoop van insette (in sommige gevalle is
drie kwotasies nie moontlik nie).
Die insette moet van plaaslike verskaffers verkry word (indien enigsins moontlik) sodat ’n netwerk
van steun gevestig kan word.
Sodra die boer en mentor besluit het oor die kwotasie wat hulle wil aanvaar, kry hulle ’n faktuur van
die betrokke verskaffer.
Die boer en die mentor maak ’n bestelling uit in die boer se bestelboek, heg die faktuur asook die
kwotasies daarby aan en stuur dit na die Bloemfontein-kantoor van Graan SA vir betaling.
Graan SA het uit
ervaring geleer
dat dit nodig is om
ervare produsente
te hê wat die
ontwikkelende
boere mentor.
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